Important information for EU and other countries institutions and organisations working with Ukraine under Erasmus+.

From March 2022, the European Commission within the framework of the Erasmus+ Programme introduced flexible procedures and exceptional measures for academic mobility projects to support school, higher, VET, adult education and its beneficiaries from Ukraine.

Cooperation projects also had the opportunity to adapt project activities in accordance with the challenges during war Ukraine, as well as additional opportunities of the Jean Monet calls were open for organisations in Ukraine. In addition, Alliances of European universities were given the opportunity to include Ukrainian universities as associated partners. Capacity Building in Higher Education Structural Project for Strand 3 will be funded for the digital ecosystem building to cope with the consequences of the russian war against Ukraine. Cooperation Partnerships and Forward-looking Projects were redesigned with the focus to support Ukraine.

Open resources for school and adult education have open thier large platforms to support Ukraine: European School Education Platform and EPALE platform for adult education.

During martial law the educational institutions and other organisations of Ukraine continue working in different formats: offline, online, hybrid, depending on the safety situation and possibility to ensure shelters access/availability!

Before planning any events in Ukraine, please consult Embassies of Ukraine in your Country and your country Ministry of Foreign Affairs.

Attention! all Ukrainian educational institutions are operational! Those destroyed or located at the occupied teritories were internally displaced, others continue working in different formats: offline, online, hybrid, depending on the safety situation and possibility to ensure shelters access/availability!

Universities have their institutional and national legislative rules for the International Mobility, regulated by the Cabinet of Ministers of Ukraine (Regulation on the rights of mobility)!

Thus, the Inter-institutional Agreement at the level of universities is a MUST to be signed to organise the official international mobility for students and staff! It applies to both mechanisms if the mobility participants applied via home or directly via host institution.

It is very much critical to agree with Ukrainian universities mobility specifics, courses and recognition.

Otherwise, the mobility is not offially recognised and recognition of results is imposible.

Top up it provides problems for the Ukrainian universities to ensure the educational process for thier students!

Please make sure that the students contact its home university to apply correct procedure before beginning of mobility/study!

Please make sure that the official docs are signed by the institution first!

If you need any help to find relevant contacts, please do not hesitate to contact us!

Note!!!Due to the martial law the males of 18-60 years old and certain categories of citizens are not allowed to cross the border.

The final decision is taken by the State Border Service of Ukraine based on the provided documents. Please discuss all risks related to this challenge and apply if possible for blended or online option. Or give priorities to males students who are already abroad or to female students for the period of martial law. The Ministry of Education and Science of Ukraine provides a request letter for Erasmus+ participants based on the letter from the home university for consideration of the State Border Service of Ukraine. It is importnat to receive confirmation on the positive decision before the mobility. The relevant documents are described in the presentation below.

For all KA2, Virtual exchanges and Jean Monnet Projects:

Due to the Martial Law there are certain limitations in the priorities of payments under different budget categories and transfer of the currency abroad. For official recognition of the projects in Ukraine, to make the projects funds be operated effective/smoothly and to apply certain exemption, e.g. 20%VAT, 20% income tax etc., such projects MUST be registered as an International Technical Assistance of the EU to Ukraine at the Secretariat of the Cabinet of Ministers of Ukraine. Only officially registered projects as International Technical Assistance will be applied to the Regulation on the priorities for payment and Regulation for the currency payments/transfers abroad.

The detailed information useful for international coordinators and partners in the recommendations link.

Should your team face any challenges in Ukraine, please do not hesitate to contact NEO – Ukraine team immediately!


 Useful materials and links: